About Imperra

Imperra is a second-generation property and asset management firm providing integrated real estate management, administration, operational oversight, and advisory services across Ontario and beyond. Our client base includes private ownership groups, family offices, lenders, trusts, international investors, and institutional stakeholders. We pride ourselves on combining traditional professionalism with modern operational systems and technology-driven processes. Our office environment is collaborative, detail-oriented, and highly team focused.

Position Overview

Imperra is seeking a highly organized and professional Executive Legal Secretary to support executive management and administrative operations related to legal coordination, real estate administration, and corporate correspondence.

The ideal candidate will have:

• Some form of legal, paralegal, or law office experience
• Fluent written and spoken German and English
• Strong organizational and administrative abilities
• Excellent professional writing and document formatting skills

This role requires exceptional attention to detail and the ability to prepare formal business correspondence, reports, notices, and administrative documentation to a high professional standard.

This is a fully in-office role based near Old Mill Station in Toronto’s west end. Preference will be given to candidates with a commute of approximately 45 minutes or less.

What We Are Looking For

We understand that candidates may not have every qualification listed. Imperra is open to training the right individual.

The most important qualities for this role are:

• Legal or professional administrative experience
• Bilingual fluency in German and English
• Strong organizational skills
• Professional communication abilities
• A positive attitude and willingness to learn

Candidates with experience from law firms, legal administration, paralegal programs, real estate offices, professional services firms, or similar environments are encouraged to apply.

Key Responsibilities

Legal & Administrative Support

• Prepare, format, proofread, and organize:
  • Formal business correspondence
  • Legal notices
  • Reports and presentation materials
  • Corporate and administrative documentation
  • Internal and external communications
• Draft and coordinate professional correspondence in English and German
• Maintain organized digital and physical filing systems
• Coordinate document execution and electronic signature workflows
• Assist with executive administration and scheduling
• Track deadlines, submissions, and administrative follow-ups
• Coordinate with lawyers, accountants, consultants, lenders, and external stakeholders

Real Estate & Transaction Coordination

Assist with administrative support related to:

• Real estate transactions
• Leasing documentation
• • Property administration
• Due diligence and reporting materials
• Organize and manage transaction-related files and correspondence

Office & Team Support

• Assist with general office administration and coordination
• Work collaboratively with management, operations, and accounting teams
• Contribute to maintaining a professional and highly organized office environment

Qualifications

Required

• Legal administration, paralegal, law office, or related professional administrative experience
• Fluent spoken and written German and English
• Strong business and professional writing ability in German
• Exceptional organizational skills and attention to detail
• Strong document formatting and proofreading abilities
• Professional and confident communication skills
• Strong proficiency with:
  • Microsoft Office Suite
  • Word formatting
  • PDF editing
  • Email and calendar management systems

Assets (Not Required)

• Real estate transaction experience
• Real estate law exposure
• Ontario real estate license
• Experience within property management or real estate environments
• Experience working with international clients or stakeholders